July 2023 Updates
Unofficial Minutes by Community Member Elizabeth Chaponot
MINUTES
06/14/2023 Open Session
Board voted to approve minutes
MANAGEMENT REPORT
July 2023
FINANCIAL REPORTS / ACCOUNTS RECEIVABLE / LIENS
1. May 2023 Financials
Reviewed, balance on accounts presented. Board approved the budget with the caveat that we still have outstanding issues related to a few line items that are still under investigation. Discussed to give a target to have the responses to the questions by the next meeting.
2. Accounts Receivable
Accounts receivable figures discussed an agreement to wipe out the outstanding debts that were less than $1.
3. Liens
n/a this month
4. Owner Occupancy
58.1%
UNFINISHED BUSINESS
1. Governing Document Amendments/Policies
Document reviews are still in progress.
2. Waterproofing Project
California Consultants has been chosen and will do a walk-through at the end of July with board members.
3. Landscape Renovation
The plan has been approved, the next step is getting the next phase working with the architect and setting up all the sub vendors for the different phases of the project to be coordinated with the waterproofing work. Things were stalled when the board lost a previous volunteer on the project and another board member stepped up to partner on this project.
4. Vehicle Gate Installation
The gate installation is scheduled for the week of the 24th and will take 4-6 days. Paper notices around the complex have been posted to give people a heads up on access and traffic issues connected to that project.
5. New Mailbox Installations
Per the recent email sent to the community. The new mailboxes are also being scheduled for installation. They are being received by the contractor next week, though the actual installation date will depend in part on coordination with the post office to complete.
6. Other security upgrades (not on original agenda)
Perimeter fencing is in the process of being built and the installation of the new fencing should follow the installation of the gate pretty quickly.
NEW BUSINESS
1. None
Board has requested that bid and proposals be discussed in open sessions and not closed session and thus we have a new section
Bids and Proposals
Sewer Line Cleaning:
Board is seeking to get more than one bid. Vendors have been unresponsive and Willis is seeking bids with companies that will come to Emeryville. Willis is asking the board whether more than one proposal is necessary. The original bid from Aquatek is for $3340.00. Competing proposals to be
Irrigation system check and repairs:
Proposal to repair irrigation around the property for $1,298.18
which is just over what is budgeted for within our current budget so the board is suggesting to move forward. Board approves moving forward on irrigation system
Annual Tree Trimming:
Discussion about the trimming and maintenance of the large trees on the street which is in the budget. Proposal for $2,594.40 approved.
Commercial Gutter Bid
$2500.00 bid. This is in the budget. Minimal inflation of the bid but the board approves of this expense.
Open session closes at 6:40PM